Localisation processes and planning

Discussion of the localisation project

Before the localisation project can get underway, we first examine the exact linguistic and technical aspects of the source product or text, as well as discussing the terminology standards and all additional instructions with you and the translation team.

Preparation and assessment

In the next stage, we perform an analysis of the source files, the text analysis based on the size, type of text, language combination and subject area and select the translator.

In the preparation phase, we discuss the next steps for the localisation and the use of necessary technical tools. Your KERN project manager will always be open to discussing your specific project specifications. So that KERN can optimally prepare to meet your requirements, it is helpful if you provide the responsible project manager with the following information:

  • Existing foreign language documentation, previous translations or existing translation memory databases as reference material help to ensure stylistic and terminological consistency.
  • Images, diagrams, drawings and other materials often help to gain a better understanding of the context of the text to be translated.
  • All specifications and guidelines related to the individual project or product help KERN's specialist translators to translate difficult technical terms correctly.
  • Access authorisations, usernames and passwords as well as an explanation of technical tools that you would like to use to transfer your files are also helpful.

Adaptation using a translation memory system

Through its many years of work in the translation sector, KERN has access to a variety of relevant terminology lists that can come in handy for a possible comparison. To this end, KERN uses tools such as translation memory systems, through which a terminology comparison can be made and the translation process can be simplified.

In principle, the translation of a text and saving the source and target text segments in a translation memory database lay the foundations for the translation of any subsequent similar texts. Through this process, sections of text, sentences, parts of sentences and terminology from previous projects can be used as a basis for future translations, which ensures the stylistic and terminological consistency within the text as well as in the overall text. Furthermore, the speed of the translation can be increased. An additional benefit is the creation of a comprehensive, client-specific database that can be used for your further translations. KERN is also prepared to migrate a translation memory database that you already possess into the KERN process.


At this stage, KERN's translators start to translate the document into the relevant language using a defined localisation or translation process. The use of reference material to maintain client-specific terminology and any potential terminology lists provided by the client are of importance at this stage. KERN's specialist translators usually have at least 3 to 5 years' experience with translating texts into one language and specialise in one particular field.

Quality assurance

An important aspect of the localisation project is carrying out quality assurance measures. At this stage, we check whether the user interface, the online help and the documentation have been fully localised or translated. The dialog boxes, menu buttons and function buttons in software solutions and on websites have to be resized in some cases. We will first discuss and agree this with you on every occasion.

According to the "dual control" process, the files can be checked upon request by a second linguist for linguistic consistency and functionality. The second linguist checks whether the content has indeed been correctly translated into the target language and proofreads the text for grammar and spelling or checks the consistency and the use of terminology.


The translated files can be delivered via FTP, on a data carrier, by email or via our portal at cloud4client. Optionally, a backup copy of all files can also be created and archived. This way we can generally revert your files back at any time over several years by carrying out a project search.

Customer satisfaction

Your feedback represents a crucial phase of the KERN quality control procedure. A project assessment is important because this is the only way to specifically optimise – and further optimise, if necessary – KERN's project management efficiency, performance and quality of service.